Please click on the relevant link below to download any required policy documant in PDF format.

The document can be printed but is then considered UNCONTROLLED. This means thet the next time the document is to be used, it must be checked against QMS to ensure it is the current version.
If an amendment is required this should be discussed with the identified process owner who is the only authorised Commitee Member to make an amendment, a significant variation or rewrite a new process if required.

While this may seem tedious, it ensures that current workable procedures are documented and followed by all. . This ensures consistent operation of the club  and that all legslatie requirements are fulfilled. It is important that every Committee Member understands the requirements to act within the Club Constitution and Club procedures. We are a registered not-for-profit organisation under Fair Trading NSW. We must abilde by all requirements.

Do not Guess. Check the QMS!

Overview
This page lists the five functional areas where reference documents are held in the QMS system.
Details of the Quality Goals and QMS are at this link. Review the items listed under each heading to determine where a relevant document is likeley to be stored. Click on the heading that you have determined is relevant to the area you wish to access.
 

Operations

• Membership Management including member database

• Office Organisation and Security

• Volunteer Management & Recruitment

• Bookings and Requests for Assistance including email and phone

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Management & Strategic Direction

• Legislative requirements and club management

• Quality Management System

• Meetings including AGM

• Committee roles and responsibilities including mandatory positions

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Finance

• Membership fees and member benefits

• Accounts and banking

• Financial reporting

• Sales of products and used goods

• Purchasing

• Asset Management

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Communication

• Member advice emails

• Newsletter

• Promotional documents and activities

• Presentations, tutorials and training activities

• Executive and Committee communication

• Website Management

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Technology Management

• Systems and device maintenance

• Privacy and security management including password and 2FA

• Replacement of club devices